2 decimal places mail merge
A mail merge with 2 decimal places!
To achieve this in a mail merge, you'll need to use a combination of formatting and calculation fields. Here's a step-by-step guide:
Assumptions:
- You have a data source (e.g., an Excel spreadsheet or a database) containing the values you want to format.
- You have a mail merge document (e.g., a Word document) where you want to insert the formatted values.
Step 1: Create a calculation field
In your data source, create a new column with a calculation that rounds the value to 2 decimal places. For example, if your original value is in a column named "Value", you can create a new column named "Value_Rounded" with the formula:
=ROUND(Value, 2)
This will round the value to 2 decimal places.
Step 2: Insert the calculation field in the mail merge
In your mail merge document, insert a merge field for the "Value_Rounded" column. You can do this by:
- Going to the "Insert" menu and selecting "Quick Parts" > "Field"
- In the "Field names" box, select the "Value_Rounded" column
- Click "Insert"
The merge field will be inserted in the document, and it will display the rounded value.
Step 3: Format the merge field
To format the merge field to display 2 decimal places, you can use the "Number" format in Word. To do this:
- Select the merge field
- Go to the "Home" tab in the ribbon
- Click on the "Number" button in the "Number" group
- Select "Custom Number Format"
- In the "Format" box, enter:
0.00 - Click "OK"
The merge field will now display the value with 2 decimal places.
Example:
Suppose your data source contains the value 123.4567 in the "Value" column. After creating the "Value_Rounded" column with the calculation ROUND(Value, 2), the value would be rounded to 123.46. When you insert the "Value_Rounded" merge field in your mail merge document and format it to display 2 decimal places, the output would be 123.46.
That's it! With these steps, you should be able to achieve a mail merge with 2 decimal places.