A letter format for mailing

Here is a general format for writing a letter that can be used for mailing:

Your Name Your Address City, State, ZIP Date

Recipient's Name Recipient's Title (if applicable) Recipient's Address City, State, ZIP

Salutation

Dear [Recipient's Name],

Body of the Letter

[Insert the main content of your letter here. Be clear, concise, and respectful in your writing.]

Closing

Sincerely,

Your Signature

Your Name

Enclosures (if applicable)

[Insert any attachments, such as documents or photos, that you are sending with the letter.]

Here are some additional tips to keep in mind:

• Use a formal business letter format if you are writing to a business or professional organization.
• Use a formal greeting and closing if you are writing to someone you don't know well or if you are writing in a professional capacity.
• Keep your letter concise and to the point. Avoid using jargon or overly technical language.
• Proofread your letter carefully to ensure that it is free of errors and easy to read.
• Use a standard font, such as Arial, Calibri or Times New Roman, and a font size of 12 points.
• Leave a space between paragraphs to make the letter easy to read.

Here is an example of a letter in this format:

John Doe 123 Main Street Anytown, CA 12345 February 22, 2023

Jane Smith Manager, Customer Service ABC Corporation 456 Elm Street Anytown, CA 12345

Dear Ms. Smith,

I am writing to express my satisfaction with the service I received from your company. The customer service representative I spoke with was friendly and helpful, and my issue was resolved quickly and efficiently.

I would like to request a refund for the product I purchased, as it did not meet my expectations. I would appreciate it if you could look into this matter and let me know what steps I need to take next.

Thank you for your time and attention to this matter.

Sincerely,

John Doe

Enclosures:

• Copy of receipt for product purchase
• Photo of defective product