Account reconciliation mail darfting

Here's a sample email draft for account reconciliation:

Subject: Account Reconciliation for [Account Name]

Dear [Account Holder's Name],

I hope this email finds you well. I am writing to inform you that we have completed the account reconciliation for [Account Name] as of [Date]. As part of our regular accounting procedures, we regularly review and verify the accuracy of our records to ensure that they match the records of our financial institutions.

After conducting the reconciliation, we have identified the following discrepancies:

• [List the discrepancies, including any errors, omissions, or differences between the company's records and the bank's records]

To resolve these discrepancies, we recommend the following actions:

• [List the recommended actions, such as correcting errors, adjusting entries, or requesting additional information from the bank]

We have attached a detailed reconciliation report to this email, which outlines the discrepancies and recommended actions. Please review the report carefully and let us know if you have any questions or concerns.

If you have any questions or would like to discuss the reconciliation further, please do not hesitate to contact me. We are committed to ensuring the accuracy and integrity of our financial records, and we appreciate your cooperation in this matter.

Thank you for your attention to this matter.

Best regards,

[Your Name] [Your Title] [Company Name] [Contact Information]

Attachments:

• Account Reconciliation Report [PDF or Excel file]

Note:

• Make sure to customize the email to fit your company's specific needs and procedures.
• Be clear and concise in your communication, and avoid using technical jargon that may be unfamiliar to the account holder.
• Include all necessary details, such as the account name, date, and discrepancies, to ensure that the account holder has all the information they need to review and approve the reconciliation.
• Attach a detailed reconciliation report to the email, which should include a summary of the discrepancies and recommended actions.
• Be prepared to answer any questions or concerns the account holder may have, and be willing to work with them to resolve any issues that may arise.