Acknowledge mail
You're referring to acknowledging an email or mail!
Acknowledging an email or mail means to confirm receipt of the message and show that you've taken note of its contents. Here are some ways to acknowledge mail:
Email:
- Send a reply email: Respond to the sender with a brief message, such as "Thank you for your email. I've received your message and will get back to you soon."
- Use a canned response: Many email clients and services offer canned responses or templates for common acknowledgments, such as "Received" or "Acknowledged."
- Use a third-party tool: Tools like Boomerang or Sanebox can help you automatically send acknowledgments to emails.
Physical Mail:
- Send a handwritten note: Write a brief note on a piece of paper or a card, thanking the sender for their letter or package.
- Use a pre-printed card: Many companies and organizations provide pre-printed cards or forms for acknowledging receipt of mail.
- Use a digital tool: Some digital tools, like DocuSign or HelloSign, allow you to send electronic acknowledgments for physical mail.
Remember to always include the following information in your acknowledgment:
- A clear statement indicating that you've received the email or mail
- A brief summary of the contents or purpose of the message
- Any relevant next steps or actions you'll take
By acknowledging mail, you show professionalism, courtesy, and respect for the sender's time and effort.