Add an attachment to mail merge
To add an attachment to a mail merge in Microsoft Word, you can follow these steps:
Method 1: Using the Mail Merge Wizard
- Open your Word document and go to the "Mailings" tab in the ribbon.
- Click on "Start Mail Merge" and select "Step-by-Step Mail Merge Wizard".
- Follow the wizard to select your data source, layout, and other options.
- When you reach the "Insert Merge Field" step, click on the "Insert Merge Field" button.
- In the "Insert Merge Field" dialog box, select the field you want to use as the attachment name.
- Click on the "Insert" button to insert the field.
- Go back to the "Mail Merge Wizard" and click on "Next" until you reach the "Preview Your Merged Document" step.
- In the preview window, click on the "Attach File" button next to the attachment field.
- Select the file you want to attach and click "Open".
- Click "Finish" to complete the mail merge.
Method 2: Using the "Insert Merge Field" button
- Open your Word document and go to the "Mailings" tab in the ribbon.
- Click on the "Insert Merge Field" button in the "Write & Insert Fields" group.
- In the "Insert Merge Field" dialog box, select the field you want to use as the attachment name.
- Click on the "Insert" button to insert the field.
- Place your cursor where you want the attachment to appear in the document.
- Right-click on the inserted field and select "Insert Attachment".
- Select the file you want to attach and click "Open".
- The attachment will be inserted into the document.
Tips and Variations
- You can also use the "Insert Attachment" button in the "Mailings" tab to attach a file to a specific record in your data source.
- To attach multiple files to a single record, you can use a table or a list in your data source and use the "Insert Merge Field" button to insert the attachment field multiple times.
- You can also use VBA code to attach files to a mail merge document programmatically.