Add exchange email outlook folders old mail

To add an Exchange email account to Outlook and move old mail to a new folder, you can follow these steps:

Step 1: Set up your Exchange email account in Outlook

  1. Open Outlook and go to the "File" menu.
  2. Click on "Add Account" and select "Manual setup or additional server types".
  3. Select "Microsoft Exchange" and click "Next".
  4. Enter your email address, username, and password, and click "Next".
  5. Click "Finish" to complete the setup process.

Step 2: Create a new folder in Outlook

  1. In the Outlook folder list, right-click on the "Inbox" folder and select "New Folder".
  2. Enter a name for the new folder (e.g. "Old Mail") and click "OK".

Step 3: Move old mail to the new folder

  1. In the Outlook folder list, select the folder that contains the old mail you want to move (e.g. "Inbox").
  2. Press Ctrl+A to select all the messages in the folder.
  3. Right-click on the selected messages and select "Move" > "Old Mail" (or the name of the new folder you created).
  4. Click "OK" to move the messages to the new folder.

Step 4: Set up a rule to move future mail to the new folder

  1. In the Outlook folder list, right-click on the "Inbox" folder and select "Rules" > "New Rule".
  2. Select "Move messages from someone to a folder" and click "Next".
  3. Enter the email address or name of the sender you want to move messages from, and click "Next".
  4. Select the "Old Mail" folder as the destination folder, and click "Next".
  5. Click "Finish" to create the rule.

Step 5: Test the rule

  1. Send an email to yourself from the email address or name you specified in the rule.
  2. Check the "Old Mail" folder to see if the email was moved correctly.

By following these steps, you should be able to add your Exchange email account to Outlook, create a new folder to store old mail, move old mail to the new folder, and set up a rule to move future mail to the new folder.