Add mail merge to google spreadsheet

Mail merge is a powerful feature that allows you to combine data from a spreadsheet with a template to create personalized documents, such as letters, emails, or reports. While Google Sheets doesn't have a built-in mail merge feature, you can use a combination of Google Sheets formulas and add-ons to achieve similar results. Here are a few methods to add mail merge functionality to your Google Sheets:

Method 1: Using Google Sheets formulas

You can use Google Sheets formulas to merge data from your spreadsheet with a template. Here's an example:

  1. Create a template document (e.g., a Google Doc) with placeholders for the data you want to merge.
  2. In your Google Sheet, create a new column with the formula =CONCATENATE(A2," ",B2) (assuming your data is in columns A and B).
  3. Copy the formula down to the rest of the cells in the column.
  4. In your template document, replace the placeholders with the merged data using the =HYPERLINK function. For example, =HYPERLINK(A2,"Name: "&A2) will link the name in cell A2 to the corresponding data in the spreadsheet.

Method 2: Using Google Sheets add-ons

There are several add-ons available that can help you with mail merge in Google Sheets. Here are a few popular ones:

  1. AutoCrat: This add-on allows you to create custom templates and merge data from your spreadsheet with the template. You can create documents, emails, or even PDFs.
  2. DocRaptor: This add-on provides a simple way to merge data from your spreadsheet with a template. You can create documents, emails, or even PDFs.
  3. Merge: This add-on allows you to merge data from your spreadsheet with a template and create custom documents, emails, or reports.

To use these add-ons, follow these steps:

  1. Go to the Google Sheets add-on store and search for the add-on you want to use.
  2. Click the "Install" button to install the add-on.
  3. Follow the add-on's instructions to set up your template and merge data.

Method 3: Using Google Apps Script

If you're comfortable with coding, you can use Google Apps Script to create a custom mail merge solution. Here's an example:

  1. Create a new script in your Google Sheet by going to Tools > Script editor.
  2. Write a script that reads data from your spreadsheet and merges it with a template using the DocumentApp service.
  3. Save the script and run it to generate the merged documents.

Here's an example script:

function mailMerge() {
  var sheet = SpreadsheetApp.getActiveSheet();
  var data = sheet.getDataRange().getValues();
  var template = DocumentApp.openById("your-template-id");

  for (var i = 0; i < data.length; i++) {
    var row = data[i];
    var doc = template.makeCopy();
    doc.getBody().appendParagraph("Name: " + row[0]);
    doc.getBody().appendParagraph("Email: " + row[1]);
    //... add more fields as needed
    doc.saveAndClose();
  }
}

Replace your-template-id with the ID of your template document.

These are just a few methods to add mail merge functionality to your Google Sheets. Choose the method that best fits your needs and expertise.