Add subject line to mail merge in word

To add a subject line to a mail merge in Microsoft Word, you'll need to use a combination of fields and formatting. Here's a step-by-step guide:

Prerequisites:

1. You have a mail merge document set up in Word.
2. You have a data source (e.g., an Excel spreadsheet or a database) that contains the information you want to merge into the document.

Adding a subject line:

1. Open your mail merge document in Word.
2. Go to the "Insert" menu and select "Field" (or press Shift+F9).
3. In the "Field names" box, select "MergeField" and then click "OK".
4. In the "Field codes" box, type Subject: (without the quotes) and then click "OK".
5. The Subject: field will be inserted into your document. You can format it as needed (e.g., bold, italic, font size).
6. To populate the subject line with data from your data source, you'll need to use a merge field that references the column containing the subject line information. For example, if your data source has a column named "Subject", you can use the following syntax:

   { MERGEFIELD Subject }

7. Replace the Subject placeholder with the actual column name from your data source.
8. Save your document and run the mail merge to generate the merged documents.

Tips and variations:

• You can customize the subject line format by using Word's built-in formatting options (e.g., font, size, color).
• If you want to include a prefix or suffix in the subject line, you can use concatenation operators (e.g., &, +) to combine the merge field with static text. For example:

  Subject: &"Re: "&{ MERGEFIELD Subject }

  This would add the text "Re: " before the subject line.

• If you're using a database as your data source, you may need to use a different syntax for referencing the subject line column. Consult your database's documentation for more information.