Adding an and into a mail merge list

A common issue in mail merge!

When you're creating a mail merge document, you might encounter a situation where you need to add an "and" between two values in your list. This can be a bit tricky, but don't worry, I'm here to help.

Here are a few ways to add an "and" between two values in a mail merge list:

Method 1: Using a formula

In your mail merge document, you can use a formula to concatenate the two values with an "and" in between. For example:

=LEFT(A2,LEN(A2)-1) & " and " & RIGHT(A2,1)

Assuming your list is in column A, this formula will take the value in cell A2, remove the last character, add " and ", and then add the last character back. This will give you the desired output.

Method 2: Using a text function

Another way to achieve this is by using the TEXTJOIN function (available in Microsoft Office 2019 and later versions). You can use the following formula:

=TEXTJOIN(" and ",TRUE,A2)

This formula will concatenate the values in column A with an "and" in between each value.

Method 3: Using a custom field

If you're using a mail merge template in Microsoft Word, you can create a custom field to achieve this. Here's how:

  1. Open your mail merge template in Microsoft Word.
  2. Go to the "Insert" menu and select "Field" (or press Alt+F9).
  3. In the "Field names" box, select "MergeField" and click "OK".
  4. In the "Field properties" box, enter the following code: =A2 & " and " & A3
  5. Click "OK" to insert the custom field.

In this example, A2 and A3 are the values you want to concatenate with an "and" in between.

Method 4: Using a mail merge code

If you're using a mail merge template in Microsoft Word, you can also use a mail merge code to achieve this. Here's how:

  1. Open your mail merge template in Microsoft Word.
  2. Go to the "Insert" menu and select "Field" (or press Alt+F9).
  3. In the "Field names" box, select "MergeField" and click "OK".
  4. In the "Field properties" box, enter the following code: =A2 & " and " & A3 & " "
  5. Click "OK" to insert the mail merge code.

In this example, A2 and A3 are the values you want to concatenate with an "and" in between.

I hope these methods help you add an "and" between two values in your mail merge list!