Adding mail lists to gsuite

Adding mail lists to G Suite (formerly Google Apps) allows you to manage multiple email addresses and domains from a single account. Here's a step-by-step guide on how to add mail lists to G Suite:

Prerequisites:

  1. You have a G Suite account (formerly Google Apps).
  2. You have administrative privileges in your G Suite account.

Adding a Mail List:

  1. Sign in to the G Suite Admin Console with your administrator account.
  2. Click on the "Apps" button and select "G Suite" from the dropdown menu.
  3. Click on "Users" and then click on the "Mail" tab.
  4. Click on the "Add a mail list" button.
  5. Enter the name of the mail list and the email address of the mail list.
  6. Choose the domain from which you want to send emails from the mail list.
  7. Set the mail list's primary email address (this will be the email address that receives emails sent to the mail list).
  8. Set the mail list's alias email addresses (these are the email addresses that will forward emails to the primary email address).
  9. Click "Add" to create the mail list.

Configuring Mail List Settings:

  1. After creating the mail list, you can configure its settings by clicking on the three vertical dots next to the mail list's name and selecting "Edit".
  2. In the "Edit mail list" page, you can set the following settings:
    • Mail list type: Choose whether the mail list is a "Distribution list" (emails sent to the mail list will be forwarded to all members) or a "Discussion list" (emails sent to the mail list will be stored in a shared inbox).
    • Member visibility: Choose whether members of the mail list can see each other's email addresses.
    • Email forwarding: Choose whether emails sent to the mail list will be forwarded to the primary email address or stored in a shared inbox.
  3. Click "Save" to save the changes.

Adding Members to a Mail List:

  1. To add members to a mail list, click on the "Members" tab next to the mail list's name.
  2. Click on the "Add members" button.
  3. Enter the email addresses of the members you want to add to the mail list.
  4. Choose whether the members will receive emails sent to the mail list (if the mail list is a distribution list) or whether they will be able to send emails from the mail list (if the mail list is a discussion list).
  5. Click "Add" to add the members to the mail list.

Best Practices:

  1. Use a descriptive name for your mail list to help identify its purpose.
  2. Set clear expectations for how the mail list will be used and managed.
  3. Establish a process for adding and removing members from the mail list.
  4. Consider setting up a mail list for each department or team in your organization to help manage email communications.

By following these steps and best practices, you can effectively manage multiple email addresses and domains from a single G Suite account using mail lists.