Address label mail merge from excel

A mail merge from Excel!

To create an address label mail merge from Excel, you'll need to follow these steps:

Step 1: Prepare your data in Excel

• Create a new Excel spreadsheet or open an existing one.
• Set up a table with the following columns:
  • First Name
  • Last Name
  • Address
  • City
  • State
  • ZIP
  • Email (optional)
• Enter the data for each recipient in the corresponding columns.

Step 2: Create a new Word document

• Open Microsoft Word and create a new document.
• Go to the "Mailings" tab in the ribbon.
• Click on "Select Recipients" and then "Use an Existing List" to select the Excel file you created in Step 1.

Step 3: Set up the mail merge

• In the "Mailings" tab, click on "Write & Insert Fields" to insert the fields from your Excel data into the Word document.
• Select the fields you want to include in your address label, such as "First Name", "Last Name", "Address", etc.
• Click "OK" to insert the fields.

Step 4: Design your address label

• Use the fields you inserted in Step 3 to create a template for your address label.
• You can use the "Label" tool in Word to create a label with the correct dimensions and layout.
• Add any additional text or graphics you want to include on the label.

Step 5: Merge the data

• Go back to the "Mailings" tab and click on "Merge" to merge the data from your Excel file with the template you created in Step 4.
• Word will create a new document with the merged data, one label per page.

Step 6: Print your labels

• Once the merge is complete, you can print your address labels.
• Make sure to select the correct printer and paper settings for your label printer.

Tips and Variations:

• You can customize the layout and design of your address label by using Word's built-in tools and formatting options.
• You can also use Excel's "Text to Columns" feature to split a single column of text into multiple columns, which can be useful if you have a column with both first and last names.
• If you need to create labels with different formats or layouts, you can create multiple templates in Word and merge the data separately for each template.