Adobe acrobat mail merge from excel

Adobe Acrobat provides a feature called "Mail Merge" that allows you to merge data from an Excel spreadsheet into a PDF document. Here's a step-by-step guide on how to do it:

Prerequisites:

• Adobe Acrobat DC or Acrobat Reader DC (version 2015 or later)
• Microsoft Excel (version 2010 or later)
• A PDF document with a form or a template that you want to fill with data from Excel

Step 1: Prepare your Excel data

• Open your Excel spreadsheet and select the data you want to use for the mail merge.
• Make sure the data is organized in a table format with headers in the first row.
• Save your Excel file.

Step 2: Create a PDF form or template

• Open Adobe Acrobat and create a new PDF document or open an existing one.
• Create a form or template with fields that match the data in your Excel spreadsheet. You can use the "Tools" panel to create form fields.
• Save your PDF document.

Step 3: Set up the mail merge

• Open your PDF document in Adobe Acrobat.
• Go to "Tools" > "Prepare Form" > "Mail Merge".
• Select "Excel" as the data source and choose your Excel file.
• Choose the worksheet and range of cells that contain the data you want to use for the mail merge.
• Click "Next" to proceed.

Step 4: Map the fields

• In the "Map Fields" window, match the fields in your Excel spreadsheet with the corresponding fields in your PDF form.
• You can use the "Auto-map" feature to automatically match fields based on their names.
• Click "Next" to proceed.

Step 5: Run the mail merge

• In the "Merge" window, select the output options:
  • Choose where you want to save the merged PDF files.
  • Select the file format (PDF or PDF/A).
  • Choose the page range and orientation.
• Click "Merge" to start the mail merge process.

Step 6: Review and save the merged PDFs

• Adobe Acrobat will create a new PDF file for each record in your Excel spreadsheet.
• Review the merged PDFs to ensure that the data is accurate and formatted correctly.
• Save the merged PDFs to a location of your choice.

Tips and Variations:

• You can use Adobe Acrobat's "Batch Processing" feature to automate the mail merge process for multiple Excel files.
• You can also use Adobe Acrobat's "JavaScript" feature to create custom mail merge scripts.
• If you have a large dataset, you may want to consider using Adobe Acrobat's "Batch Processing" feature or a third-party add-on like "Acrobat Mail Merge Pro" to speed up the process.