Against company policy mail
The infamous "against company policy" email.
While it's understandable to want to express frustration or disappointment with a company's policies, it's generally not a good idea to send an email that explicitly states "against company policy." Here's why:
- It's confrontational: The phrase "against company policy" can come across as confrontational and adversarial, which may not be the best way to approach a sensitive issue.
- It may escalate the situation: By explicitly stating that a policy is "against company policy," you may inadvertently escalate the situation and create more tension or conflict.
- It may not be taken seriously: If you're not careful, your email may be dismissed or ignored because it's perceived as overly dramatic or confrontational.
Instead, consider the following alternatives:
- Focus on the issue, not the policy: Instead of attacking the policy, focus on the specific issue or problem you're experiencing. Explain how it's affecting you or the team, and suggest potential solutions.
- Use "I" statements: Instead of saying "this policy is against company policy," say "I'm concerned about this policy because..." or "I think this policy could be improved by..."
- Seek clarification or feedback: If you're unsure about a policy or its application, ask for clarification or feedback from your supervisor or HR representative.
- Propose alternative solutions: If you have a better idea or solution, propose it in a constructive and respectful manner.
Here's an example of a rewritten email that takes a more constructive approach:
Subject: Concern about [Policy Name]
Dear [Supervisor's Name],
I wanted to discuss my concerns about [Policy Name]. While I understand the intention behind the policy, I'm finding it challenging to [specifically describe the challenge]. I think it would be beneficial to [suggest an alternative solution or approach].
I'd appreciate any feedback or guidance you can provide on this matter. I'm committed to following company policies and procedures, but I also want to ensure that I'm doing so in a way that's effective and efficient.
Thank you for your time and consideration.
Best regards, [Your Name]
Remember to always maintain a professional tone and demeanor when communicating with your employer or colleagues.