Aim email wiki

Here is a comprehensive guide to writing an effective email, based on Wikipedia's article on "Email etiquette":

Subject Line

• Keep it concise and descriptive
• Avoid using all capital letters or excessive punctuation
• Make sure it accurately reflects the content of the email

Salutation

• Use a formal greeting, such as "Dear [Name]" or "Hello [Name]"
• Avoid using overly familiar or informal greetings, such as "Hey" or "Hi"

Body

• Keep it clear and concise
• Use proper grammar and spelling
• Break up long blocks of text into shorter paragraphs
• Use headings and bullet points to make the email easy to read
• Avoid using jargon or technical terms that may be unfamiliar to the recipient

Sign-off

• Use a professional sign-off, such as "Best regards" or "Sincerely"
• Avoid using overly casual sign-offs, such as "Talk to you later" or "Cheers"

Signature

• Include your full name and title
• Provide your contact information, including email address and phone number
• Avoid including unnecessary information, such as your home address or personal interests

Attachments

• Keep attachments small and relevant to the email
• Use descriptive file names and include a brief description of the attachment
• Avoid sending large files or multiple attachments without permission

Timing

• Avoid sending emails during late night or early morning hours
• Consider the recipient's time zone and schedule
• Avoid sending emails during peak hours or when the recipient is likely to be busy

Tone

• Be professional and respectful
• Avoid using aggressive or confrontational language
• Use a polite and courteous tone, even in difficult or challenging situations

Proofreading

• Always proofread your email before sending it
• Check for spelling, grammar, and punctuation errors
• Make sure the email is clear and easy to understand

Follow-up

• Set a follow-up email or meeting if necessary
• Keep the recipient informed of any changes or updates
• Avoid sending multiple follow-up emails without permission

By following these guidelines, you can write effective and professional emails that are well-received by your recipients.