Apology mail format

Here is a general format for an apology email:

Subject: A Sincere Apology

Dear [Recipient's Name]

I am writing to express my deepest apologies for [specific action or behavior that caused harm or offense]. I want to start by acknowledging that my actions were unacceptable and caused you [specific harm or offense].

I understand that my mistake has caused you [specific feelings or consequences, e.g. "pain and distress," "concern and anxiety," "financial loss," etc.]. I want to assure you that I take full responsibility for my actions and am truly sorry for the harm I have caused.

Please know that I am committed to making things right and preventing similar situations from occurring in the future. I am willing to [specific actions you are willing to take to make amends, e.g. "make restitution," "provide additional support," "change my behavior," etc.].

If there is anything I can do to make things right, please let me know. I value our [relationship/working relationship] and am committed to rebuilding trust and moving forward in a positive way.

Once again, I am deeply sorry for my actions and any harm they may have caused. If you have any questions or concerns, please don't hesitate to reach out to me.

Sincerely,

[Your Name]

Additional Tips:

• Be specific about what you are apologizing for and take ownership of your actions.
• Acknowledge the harm or offense caused and express empathy for the recipient's feelings.
• Offer a clear plan for making things right and preventing similar situations in the future.
• Be sincere and genuine in your apology.
• Proofread your email carefully to ensure it is free of errors and conveys your apology clearly.

Here is an example of an apology email:

Subject: A Sincere Apology

Dear John

I am writing to express my deepest apologies for missing our meeting last week without notice. I know how much you were looking forward to it and how much it would have meant to you. I am truly sorry for my thoughtless behavior and any inconvenience it may have caused.

I understand that my actions caused you to feel frustrated and disappointed, and for that, I am deeply sorry. I should have been more considerate and communicated with you earlier. I am committed to making things right and preventing similar situations from occurring in the future.

To make up for missing our meeting, I am willing to reschedule for this week and provide you with an update on the project. I also want to offer to take on additional responsibilities to ensure that the project stays on track.

Once again, I am deeply sorry for my actions and any harm they may have caused. If you have any questions or concerns, please don't hesitate to reach out to me.

Sincerely,

Emily