Apple mail add shared mailbox

To add a shared mailbox in Apple Mail, you'll need to set up a shared mailbox account and then configure it in Apple Mail. Here's a step-by-step guide:

Step 1: Set up a shared mailbox account

  1. Go to your email provider's website (e.g., Gmail, Outlook, iCloud) and sign in to your account.
  2. Look for the settings or preferences section and click on "Forwarding and POP/IMAP" or "Accounts" or "Settings".
  3. Enable IMAP (Internet Message Access Protocol) for your account. This will allow you to access your email account from multiple devices and clients, including Apple Mail.
  4. Create a new shared mailbox account by following these steps:
    • For Gmail: Go to the "Forwarding and POP/IMAP" section, click on "Add a forwarding address", and enter the email address of the shared mailbox.
    • For Outlook: Go to the "Accounts" section, click on "Add account", and select "Shared mailbox".
    • For iCloud: Go to the "Settings" app, tap on "iCloud", and select "Mail, Contacts, Calendars". Tap on "Add Account" and select "Shared mailbox".

Step 2: Configure the shared mailbox in Apple Mail

  1. Open Apple Mail on your Mac or iOS device.
  2. Go to "Mail" > "Preferences" (on Mac) or "Settings" > "Mail" (on iOS).
  3. Click on "Accounts" and then click on the "+" button to add a new account.
  4. Select "Other Mail Account" and enter the email address of the shared mailbox.
  5. Enter the IMAP settings for the shared mailbox:
    • Server: imap.gmail.com (or your email provider's IMAP server)
    • Username: the email address of the shared mailbox
    • Password: the password for the shared mailbox
  6. Click "Continue" and then "Create" to add the account.
  7. Repeat the process for each user who needs to access the shared mailbox.

Step 3: Set up permissions for the shared mailbox

  1. Go back to the "Accounts" preferences pane.
  2. Select the shared mailbox account and click on the "Advanced" tab.
  3. Under "Account Information", click on the "Authentication" dropdown menu and select "Use same settings as my default account".
  4. Under "Incoming Mail Server", select "Use SSL" and set the port to 993.
  5. Under "Outgoing Mail Server", select "Use SSL" and set the port to 587.

That's it! The shared mailbox should now be set up and accessible in Apple Mail.