Apply rules mac mail

Here are some common rules you can apply to your Mac Mail account:

Rules in Mac Mail

Rules in Mac Mail allow you to automate the organization and handling of your email messages. You can create rules to:

• Move messages to specific folders
• Flag messages
• Delete messages
• Forward messages
• Bounce messages back to the sender
• Run a script

To create a rule in Mac Mail:

1. Open Mac Mail and go to Mail > Preferences.
2. Click on the Rules tab.
3. Click the + button to create a new rule.
4. Enter a name for your rule and a description (optional).
5. Choose the condition for your rule (e.g., "From" a specific sender, "To" a specific recipient, etc.).
6. Choose the action for your rule (e.g., "Move to" a specific folder, "Flag" the message, etc.).
7. Click OK to save your rule.

Here are some examples of rules you can create:

Example 1: Move messages from a specific sender to a specific folder

• Condition: "From" a specific sender (e.g., "[email protected]")
• Action: "Move to" a specific folder (e.g., "John's Messages")

Example 2: Flag messages with a specific subject

• Condition: "Subject" contains a specific phrase (e.g., " Urgent: ")
• Action: "Flag" the message

Example 3: Delete messages with a specific attachment

• Condition: "Has attachment" and "Attachment" is a specific type (e.g., ".pdf")
• Action: "Delete" the message

Example 4: Forward messages to a specific recipient

• Condition: "From" a specific sender (e.g., "[email protected]")
• Action: "Forward" to a specific recipient (e.g., "[email protected]")

Example 5: Run a script

• Condition: "From" a specific sender (e.g., "[email protected]")
• Action: "Run script" (e.g., a script that sends a notification to your phone)

Remember to test your rules by sending a test email to yourself or a colleague to ensure they are working as expected.