Appointment confirmation email template
Here is a basic appointment confirmation email template:
Subject: Confirmation of [Service/Consultation] Appointment
Dear [Client's Name],
We are pleased to confirm your appointment with [Your Name/Company Name] for [Service/Consultation] on [Date and Time] at [Location].
Below are the details of your appointment:
- Date: [Date]
- Time: [Time]
- Location: [Location]
- Service/Consultation: [Service/Consultation]
Please note that we kindly request that you arrive at least 15 minutes prior to your scheduled appointment time to complete any necessary paperwork and get settled.
If you need to reschedule or cancel your appointment, please contact us at [Your Contact Information] at least [Number] hours in advance to avoid any cancellation fees.
We look forward to seeing you on [Date] and providing you with the best possible [Service/Consultation] experience.
If you have any questions or concerns, please do not hesitate to reach out to us.
Best regards,
[Your Name] [Your Company Name] [Your Contact Information]
You can customize this template to fit your specific needs and branding. Here are some additional tips:
- Make sure to include all the necessary details, such as date, time, location, and service/consultation.
- Include a clear call-to-action, such as requesting that the client arrive 15 minutes prior to their appointment time.
- Consider adding a section for any specific instructions or preparation that the client may need to do before the appointment.
- Proofread your email carefully to ensure that it is free of errors and easy to read.
- Consider adding a polite reminder about cancellation policies and fees.
- Make sure to include your contact information, such as phone number and email address, in case the client needs to reach out with any questions or concerns.
Here is an example of what the email might look like:
Subject: Confirmation of Haircut Appointment
Dear John,
We are pleased to confirm your appointment with us for a haircut on Saturday, March 12th at 2:00 PM at our salon located at 123 Main Street.
Below are the details of your appointment:
- Date: Saturday, March 12th
- Time: 2:00 PM
- Location: 123 Main Street
- Service: Haircut
Please note that we kindly request that you arrive at least 15 minutes prior to your scheduled appointment time to complete any necessary paperwork and get settled.
If you need to reschedule or cancel your appointment, please contact us at 555-555-5555 at least 24 hours in advance to avoid any cancellation fees.
We look forward to seeing you on Saturday and providing you with a great haircut experience.
If you have any questions or concerns, please do not hesitate to reach out to us.
Best regards,
Sarah Haircut Salon 555-555-5555 [email protected]