Archive email in office 365
In Office 365, you can archive emails using the built-in features of Outlook or using third-party add-ins. Here are the steps to archive emails in Office 365:
Method 1: Using Outlook
- Open Outlook and go to the folder that contains the emails you want to archive.
- Select the emails you want to archive by checking the boxes next to them.
- Right-click on the selected emails and choose "Move to" > "Archive".
- In the "Move to" dialog box, select the archive folder you want to use. If you don't have an archive folder set up, you can create a new one by clicking on "New Folder" and giving it a name.
- Click "OK" to move the emails to the archive folder.
Method 2: Using the "Clean Up" feature
- Open Outlook and go to the folder that contains the emails you want to archive.
- Select the emails you want to archive by checking the boxes next to them.
- Right-click on the selected emails and choose "Clean Up" > "Clean Up Folder".
- In the "Clean Up Folder" dialog box, select the "Archive" option.
- Choose the archive folder you want to use and click "OK".
Method 3: Using a third-party add-in
There are many third-party add-ins available that can help you archive emails in Office 365. Some popular options include:
- SaneBlackHole: A free add-in that allows you to archive emails with a single click.
- Email Archiver: A paid add-in that provides advanced archiving features, including the ability to archive emails based on specific criteria.
- Archive Email: A free add-in that allows you to archive emails and also provides features like email search and retrieval.
Tips and considerations
- When archiving emails, make sure to choose a folder that is not already full or nearly full, as this can cause issues with email retrieval.
- Consider setting up a regular archiving schedule to keep your inbox organized and reduce clutter.
- If you're using a third-party add-in, make sure to read reviews and check the compatibility with your version of Office 365 before installing.
- Archiving emails does not delete them permanently, but rather moves them to a separate folder. If you want to permanently delete emails, you'll need to use the "Delete" feature instead.