Archive mails outlook
To archive emails in Outlook, you can follow these steps:
Method 1: Using the "Archive" button
- Open Outlook and navigate to the folder that contains the emails you want to archive.
- Select the emails you want to archive by checking the boxes next to them.
- Click on the "Home" tab in the ribbon at the top of the screen.
- Click on the "Archive" button in the "Move" group.
- In the "Archive" dialog box, select the folder you want to archive the emails to. You can choose from existing folders or create a new one.
- Click "OK" to archive the emails.
Method 2: Using the "Quick Steps" feature
- Open Outlook and navigate to the folder that contains the emails you want to archive.
- Select the emails you want to archive by checking the boxes next to them.
- Click on the "Home" tab in the ribbon at the top of the screen.
- Click on the "Quick Steps" button in the "Move" group.
- In the "Quick Steps" dialog box, click on the "New" button.
- In the "Create a new Quick Step" dialog box, enter a name for the Quick Step (e.g. "Archive").
- In the "Actions" section, select "Archive" as the action.
- In the "Archive" section, select the folder you want to archive the emails to. You can choose from existing folders or create a new one.
- Click "OK" to create the Quick Step.
- To use the Quick Step, select the emails you want to archive and then click on the "Archive" button in the "Quick Steps" group.
Method 3: Using the "Rules" feature
- Open Outlook and navigate to the "File" tab.
- Click on "Options" and then click on "Mail".
- Click on the "Rules" button.
- Click on the "New Rule" button.
- In the "Rules and Alerts" dialog box, select "Move messages from someone to a folder" as the rule type.
- In the "Specify a condition" section, select "From" and enter the email address of the sender you want to archive.
- In the "Specify a folder" section, select the folder you want to archive the emails to. You can choose from existing folders or create a new one.
- Click "OK" to create the rule.
- To use the rule, select the emails you want to archive and then click on the "Apply" button.
Note: You can also use the "Search Folders" feature in Outlook to archive emails. To do this, follow these steps:
- Open Outlook and navigate to the "Folder" tab.
- Click on "New Search Folder".
- In the "Create a new search folder" dialog box, enter a name for the search folder (e.g. "Archived").
- In the "Criteria" section, select "Size" and enter a value (e.g. 0 KB) to search for emails with no attachments.
- Click "OK" to create the search folder.
- To use the search folder, navigate to the "Folder" tab and click on the "Archived" folder.