Archive mails outlook

To archive emails in Outlook, you can follow these steps:

Method 1: Using the "Archive" button

  1. Open Outlook and navigate to the folder that contains the emails you want to archive.
  2. Select the emails you want to archive by checking the boxes next to them.
  3. Click on the "Home" tab in the ribbon at the top of the screen.
  4. Click on the "Archive" button in the "Move" group.
  5. In the "Archive" dialog box, select the folder you want to archive the emails to. You can choose from existing folders or create a new one.
  6. Click "OK" to archive the emails.

Method 2: Using the "Quick Steps" feature

  1. Open Outlook and navigate to the folder that contains the emails you want to archive.
  2. Select the emails you want to archive by checking the boxes next to them.
  3. Click on the "Home" tab in the ribbon at the top of the screen.
  4. Click on the "Quick Steps" button in the "Move" group.
  5. In the "Quick Steps" dialog box, click on the "New" button.
  6. In the "Create a new Quick Step" dialog box, enter a name for the Quick Step (e.g. "Archive").
  7. In the "Actions" section, select "Archive" as the action.
  8. In the "Archive" section, select the folder you want to archive the emails to. You can choose from existing folders or create a new one.
  9. Click "OK" to create the Quick Step.
  10. To use the Quick Step, select the emails you want to archive and then click on the "Archive" button in the "Quick Steps" group.

Method 3: Using the "Rules" feature

  1. Open Outlook and navigate to the "File" tab.
  2. Click on "Options" and then click on "Mail".
  3. Click on the "Rules" button.
  4. Click on the "New Rule" button.
  5. In the "Rules and Alerts" dialog box, select "Move messages from someone to a folder" as the rule type.
  6. In the "Specify a condition" section, select "From" and enter the email address of the sender you want to archive.
  7. In the "Specify a folder" section, select the folder you want to archive the emails to. You can choose from existing folders or create a new one.
  8. Click "OK" to create the rule.
  9. To use the rule, select the emails you want to archive and then click on the "Apply" button.

Note: You can also use the "Search Folders" feature in Outlook to archive emails. To do this, follow these steps:

  1. Open Outlook and navigate to the "Folder" tab.
  2. Click on "New Search Folder".
  3. In the "Create a new search folder" dialog box, enter a name for the search folder (e.g. "Archived").
  4. In the "Criteria" section, select "Size" and enter a value (e.g. 0 KB) to search for emails with no attachments.
  5. Click "OK" to create the search folder.
  6. To use the search folder, navigate to the "Folder" tab and click on the "Archived" folder.