Archive outlook 2013 mails
To archive Outlook 2013 emails, you can follow these steps:
Method 1: Using the "Archive" button
- Open Outlook 2013 and navigate to the folder that contains the emails you want to archive.
- Select the emails you want to archive by checking the boxes next to them.
- Click on the "Home" tab in the ribbon at the top of the screen.
- Click on the "Archive" button in the "Move" group.
- In the "Archive" dialog box, select the archive folder you want to use (e.g. "Archive" or "Deleted Items").
- Click "OK" to archive the selected emails.
Method 2: Using the "Clean Up" feature
- Open Outlook 2013 and navigate to the folder that contains the emails you want to archive.
- Click on the "Home" tab in the ribbon at the top of the screen.
- Click on the "Clean Up" button in the "Move" group.
- In the "Clean Up" dialog box, select the option "Archive items older than one month" (or a different time period if you prefer).
- Click "OK" to archive the emails that meet the selected criteria.
Method 3: Using the "Rules" feature
- Open Outlook 2013 and navigate to the "File" tab.
- Click on "Options" and then click on "Mail".
- Click on the "Rules" button.
- Click on "New Rule" and then select "Move messages from someone to a folder".
- In the "Rules and Alerts" dialog box, select the folder you want to archive the emails to (e.g. "Archive" or "Deleted Items").
- Click "OK" to create the rule.
Method 4: Using a third-party add-in
There are several third-party add-ins available that can help you archive Outlook emails, such as SaneBlackHole or Outlook Archive. These add-ins can provide more advanced archiving features and options.
Tips and considerations
- When you archive emails, they are moved to a separate folder and are no longer visible in your inbox or other folders.
- You can customize the archive folder and its location by changing the settings in the "Archive" dialog box or by using the "Rules" feature.
- Archiving emails can help keep your inbox organized and reduce clutter, but it's important to regularly review and delete unnecessary emails to avoid filling up your archive folder.
- If you're using a large number of emails, archiving them can take some time and may slow down your Outlook performance.