Archive outlook mail

To archive Outlook mail, you can follow these steps:

Method 1: Using the "Archive" button

  1. Open Outlook and navigate to the folder that contains the emails you want to archive.
  2. Select the emails you want to archive by checking the boxes next to them.
  3. Click on the "Archive" button in the "Home" tab of the ribbon.
  4. Choose the archive location by clicking on the "Archive" button and selecting "Archive this folder and its contents" or "Archive this item and its contents".
  5. Click "OK" to confirm the archive action.

Method 2: Using the "Move" feature

  1. Open Outlook and navigate to the folder that contains the emails you want to archive.
  2. Select the emails you want to archive by checking the boxes next to them.
  3. Right-click on the selected emails and choose "Move" from the context menu.
  4. In the "Move Items" dialog box, select the "Archive" folder as the destination.
  5. Click "OK" to confirm the move action.

Method 3: Using the "Quick Steps" feature

  1. Open Outlook and navigate to the folder that contains the emails you want to archive.
  2. Select the emails you want to archive by checking the boxes next to them.
  3. Click on the "Quick Steps" button in the "Home" tab of the ribbon.
  4. Click on the "New Quick Step" button and choose "Archive" as the action.
  5. Select the archive location and click "OK" to confirm the quick step.

Method 4: Using the "Rules" feature

  1. Open Outlook and navigate to the "File" menu.
  2. Click on "Options" and then click on "Mail".
  3. Click on the "Rules" button and then click on "New Rule".
  4. Choose "Move messages from someone to a folder" as the rule condition.
  5. Select the archive folder as the destination and click "OK" to confirm the rule.

Note: The "Archive" feature in Outlook is only available if you have a Microsoft Exchange account or if you have enabled the "Archive" feature in your Outlook settings.