Archive outlook mail
To archive Outlook mail, you can follow these steps:
Method 1: Using the "Archive" button
- Open Outlook and navigate to the folder that contains the emails you want to archive.
- Select the emails you want to archive by checking the boxes next to them.
- Click on the "Archive" button in the "Home" tab of the ribbon.
- Choose the archive location by clicking on the "Archive" button and selecting "Archive this folder and its contents" or "Archive this item and its contents".
- Click "OK" to confirm the archive action.
Method 2: Using the "Move" feature
- Open Outlook and navigate to the folder that contains the emails you want to archive.
- Select the emails you want to archive by checking the boxes next to them.
- Right-click on the selected emails and choose "Move" from the context menu.
- In the "Move Items" dialog box, select the "Archive" folder as the destination.
- Click "OK" to confirm the move action.
Method 3: Using the "Quick Steps" feature
- Open Outlook and navigate to the folder that contains the emails you want to archive.
- Select the emails you want to archive by checking the boxes next to them.
- Click on the "Quick Steps" button in the "Home" tab of the ribbon.
- Click on the "New Quick Step" button and choose "Archive" as the action.
- Select the archive location and click "OK" to confirm the quick step.
Method 4: Using the "Rules" feature
- Open Outlook and navigate to the "File" menu.
- Click on "Options" and then click on "Mail".
- Click on the "Rules" button and then click on "New Rule".
- Choose "Move messages from someone to a folder" as the rule condition.
- Select the archive folder as the destination and click "OK" to confirm the rule.
Note: The "Archive" feature in Outlook is only available if you have a Microsoft Exchange account or if you have enabled the "Archive" feature in your Outlook settings.