Archived messages in mail
Archived messages in email clients like Gmail, Outlook, or Yahoo Mail are messages that are no longer visible in your inbox but are still stored in your account. Here's what you need to know about archived messages:
Why are messages archived?
Messages are archived when you move them out of your inbox and into an archive folder. This can be done manually or automatically, depending on the email client and its settings. Archiving messages helps to:
- Keep your inbox organized: By moving less important or older messages to an archive folder, you can declutter your inbox and focus on more urgent emails.
- Free up storage space: Archiving messages can help free up storage space in your email account, especially if you have a large number of messages.
- Improve search functionality: Archiving messages can also improve search functionality, as archived messages are still searchable and can be retrieved if needed.
How to archive messages
The process of archiving messages varies depending on the email client you use. Here are some general steps:
- Gmail:
- Select the messages you want to archive by checking the boxes next to them.
- Click on the "Archive" button in the top toolbar or use the keyboard shortcut "e" (Windows) or "⌘ + e" (Mac).
- Outlook:
- Select the messages you want to archive by checking the boxes next to them.
- Right-click on the selected messages and choose "Move to" > "Archive" or use the keyboard shortcut "Ctrl + Shift + A" (Windows) or "⌘ + Shift + A" (Mac).
- Yahoo Mail:
- Select the messages you want to archive by checking the boxes next to them.
- Click on the "More" menu and select "Archive" or use the keyboard shortcut "Ctrl + Shift + A" (Windows) or "⌘ + Shift + A" (Mac).
How to retrieve archived messages
To retrieve archived messages, you can:
- Search for the message: Use the search bar in your email client to search for the archived message.
- Go to the archive folder: Most email clients have a dedicated archive folder where you can find archived messages.
- Use the "Show all" or "Show archived" option: Some email clients have a "Show all" or "Show archived" option that allows you to view all messages, including archived ones.
Remember that archived messages are still stored in your email account and can be retrieved if needed. However, they are no longer visible in your inbox and may not be included in your email client's default search results.