Asking purchse order by mail
Here's a sample template you can use to ask for a purchase order by mail:
Your Company Name Your Company Address City, State, ZIP Email Address Phone Number Date
To: [Vendor's Name] Vendor's Company Name Vendor's Company Address City, State, ZIP
Dear [Vendor's Name],
I am writing to request a purchase order for [list the items or services you need to purchase]. Our company, [Your Company Name], is interested in purchasing [quantity] of [item/service] from your company.
The total cost of the items/services we are requesting is [total cost]. We would like to request a purchase order for this amount, which will be paid in [payment terms, e.g. net 30 days].
Please find below the details of the items/services we are requesting:
- [Item 1]: [Quantity] x [Unit Price] = [Total Cost]
- [Item 2]: [Quantity] x [Unit Price] = [Total Cost]
- [Item 3]: [Quantity] x [Unit Price] = [Total Cost]
We would appreciate it if you could send us a purchase order for the above items/services at your earliest convenience. Please make sure to include the following information:
- Purchase order number
- Date of purchase
- Total amount due
- Payment terms
- Shipping information (if applicable)
If you have any questions or concerns, please do not hesitate to contact us. We look forward to receiving your purchase order and completing the transaction.
Thank you for your prompt attention to this matter.
Sincerely,
Your Name Your Title Your Company Name
Enclosures: [List any attachments, such as a purchase order form or a copy of your company's tax ID number]
Remember to customize the template to fit your company's specific needs and requirements. Also, be sure to proofread your letter for spelling and grammar errors before sending it to the vendor.