Auto mail reply in outlook 2016

Outlook 2016 allows you to set up an automatic reply, also known as an out-of-office (OOF) message, to notify others that you are unavailable. Here's how to set it up:

Method 1: Set up an automatic reply for a specific period

1. Open Outlook 2016 and go to the "File" menu.
2. Click on "Automatic Replies" (also known as "Out of Office Assistant").
3. Check the box next to "Send automatic replies" to enable the feature.
4. Set the start and end dates for the automatic reply period.
5. Enter the message you want to send to others. You can use the "Insert" menu to add your name, email address, and other details.
6. Click "OK" to save the changes.

Method 2: Set up an automatic reply for a specific event

1. Open Outlook 2016 and go to the "Calendar" view.
2. Right-click on the event for which you want to set up an automatic reply.
3. Select "Automatic Replies" from the context menu.
4. Check the box next to "Send automatic replies" to enable the feature.
5. Enter the message you want to send to others. You can use the "Insert" menu to add your name, email address, and other details.
6. Click "OK" to save the changes.

Tips and Variations

• You can set up multiple automatic replies for different periods or events.
• You can also set up an automatic reply to only send to specific people or groups.
• If you want to send a reply to all incoming emails, you can set up an automatic reply for the "Inbox" folder.
• You can use the "Rules" feature in Outlook to set up automatic replies based on specific conditions, such as sender or subject.

Troubleshooting

• If you're having trouble setting up an automatic reply, try checking the "Automatic Replies" settings in the "File" menu to ensure that the feature is enabled.
• If you're not receiving automatic replies from others, check their "Automatic Replies" settings to ensure that they have enabled the feature.
• If you're experiencing issues with automatic replies not sending, try restarting Outlook or checking for any conflicts with other email clients or software.