Auto mail send in outlook

Outlook provides a feature called "Rules" that allows you to automate the sending of emails based on specific conditions. Here's a step-by-step guide on how to set up auto mail send in Outlook:

Method 1: Using Rules

  1. Open Outlook and go to the "Home" tab in the ribbon.
  2. Click on the "Rules" button in the "Move" group.
  3. Click on "Manage Rules & Alerts" in the drop-down menu.
  4. Click on "New Rule" in the "Rules and Alerts" window.
  5. Select "Start from a blank rule" and click "Next".
  6. Choose "Apply rule on messages I receive" and click "Next".
  7. Specify the conditions for which you want to send the auto mail. For example, you can choose "From a specific person" or "With specific words in the subject".
  8. Click "Next" and then "Finish" to create the rule.
  9. In the "Edit Rule" window, click on the "Actions" tab.
  10. Click on "Run script" and select "New" to create a new script.
  11. In the "Visual Basic Editor" window, create a new script that sends the auto mail. You can use the Outlook.Application and Outlook.MailItem objects to send the email.
  12. Save the script and close the Visual Basic Editor window.
  13. Go back to the "Rules and Alerts" window and click "OK" to apply the rule.

Method 2: Using VBA Macro

  1. Open Outlook and go to the "Developer" tab in the ribbon.
  2. Click on the "Visual Basic" button in the "Code" group.
  3. In the "Visual Basic Editor" window, create a new module by clicking "Insert" > "Module".
  4. In the module, create a subroutine that sends the auto mail. You can use the Outlook.Application and Outlook.MailItem objects to send the email.
  5. Save the module and close the Visual Basic Editor window.
  6. Go back to Outlook and create a new rule by following the same steps as in Method 1.
  7. In the "Edit Rule" window, click on the "Actions" tab.
  8. Click on "Run script" and select the script you created in step 4.
  9. Save the rule and close the "Rules and Alerts" window.

Here's an example VBA script that sends an auto mail:

Sub SendAutoMail()
    Dim olApp As Outlook.Application
    Dim olMail As Outlook.MailItem

    Set olApp = New Outlook.Application
    Set olMail = olApp.CreateItem(olMailItem)

    With olMail
       .Subject = "Auto Mail Subject"
       .Body = "Auto Mail Body"
       .To = "[email protected]"
       .Send
    End With

    Set olMail = Nothing
    Set olApp = Nothing
End Sub

Note: Make sure to replace the recipient's email address and the auto mail subject and body with your desired values.