Automatic mail reply

An automatic mail reply, also known as an out-of-office (OOF) reply or autoresponder, is an email message that is sent to incoming emails when the recipient is unavailable or on vacation. Here's a sample template you can use:

Subject: Out of Office - [Your Name]

Dear [Recipient's Name],

I am currently out of the office and will not be checking emails until [Date of Return]. If you have an urgent matter, please contact [Name of Colleague or Manager] at [Email Address] or [Phone Number].

Thank you for your understanding and I look forward to responding to your email upon my return.

Best regards, [Your Name]

Optional:

• You can add a message indicating when you will be back in the office and available to respond to emails.
• You can also include a link to a calendar or a shared document with your availability.
• If you have a team or colleagues who will be handling your emails while you're away, you can include their contact information.

Tips:

• Set the autoresponder to start and end dates to ensure it only sends out-of-office replies during your specified absence.
• Make sure to test your autoresponder before leaving the office to ensure it's working correctly.
• Consider setting up an autoresponder for your calendar or scheduling tool to notify senders of your availability.
• You can also use autoresponders to send notifications for other events, such as a conference or a meeting.

Tools:

• Most email providers, such as Gmail, Outlook, and Yahoo, offer built-in autoresponder features.
• You can also use third-party email management tools, such as Sanebox or Boomerang, to set up autoresponders.
• Some calendar and scheduling tools, such as Google Calendar or Microsoft Exchange, offer autoresponder features as well.

Remember to keep your autoresponder concise, clear, and professional. It's a great way to manage expectations and keep your inbox organized while you're away!