Avery mail merge from excel

A very mail merge from Excel!

A mail merge is a powerful feature that allows you to combine data from an Excel spreadsheet with a document template to create personalized letters, emails, or other documents. Here's a step-by-step guide to help you perform a mail merge from Excel:

Prerequisites:

  1. You have an Excel spreadsheet with the data you want to use for the mail merge.
  2. You have a document template (e.g., Word document, PDF, or email template) that you want to merge with the Excel data.
  3. You have Microsoft Word or another word processing software installed on your computer.

Step 1: Prepare your Excel data

  1. Open your Excel spreadsheet and select the data range you want to use for the mail merge.
  2. Make sure the data is organized in a table format with headers in the first row.
  3. If your data has multiple columns, identify the columns that contain the information you want to use for the mail merge (e.g., names, addresses, phone numbers).

Step 2: Create a mail merge document

  1. Open Microsoft Word or your preferred word processing software.
  2. Create a new document or open an existing one that you want to use as the template for your mail merge.
  3. Go to the "Mailings" tab in the ribbon (if using Word) or the "Tools" menu (if using another software).
  4. Click on "Select Recipients" and then "Use an Existing List" to select your Excel spreadsheet as the data source.

Step 3: Map the Excel data to the document template

  1. In the "Mailings" tab, click on "Match Fields" to match the Excel columns with the corresponding fields in your document template.
  2. Select the Excel columns that contain the data you want to use for the mail merge and match them with the corresponding fields in your document template (e.g., "Name" in Excel matches with "Name" in the document template).
  3. Repeat this process for each column you want to use for the mail merge.

Step 4: Perform the mail merge

  1. Click on "Finish & Merge" to start the mail merge process.
  2. Select the output format you want to use (e.g., Word document, PDF, email).
  3. Choose the location where you want to save the merged documents.
  4. Click "OK" to start the mail merge process.

Step 5: Review and customize the merged documents

  1. Review the merged documents to ensure they are accurate and complete.
  2. Make any necessary changes to the formatting or content of the documents.
  3. Save the merged documents in the desired format.

That's it! With these steps, you should be able to perform a mail merge from Excel and create personalized documents with ease.