Away message in outlook mail
In Outlook, you can set an away message, also known as an autoresponse or out-of-office message, to notify others that you are unavailable or on vacation. Here's how:
Method 1: Set an away message for a specific period
- Open Outlook and go to the "File" menu.
- Click on "Automatic Replies" (in Outlook 2010 and 2013) or "Out of Office" (in Outlook 2016 and later).
- Check the box next to "Send automatic replies" (or "Automatically send replies to messages").
- Set the start and end dates for your away message.
- Enter your away message in the "Automatic reply" (or "Out of Office reply") field.
- Click "OK" to save your changes.
Method 2: Set an away message for a specific time period
- Open Outlook and go to the "File" menu.
- Click on "Automatic Replies" (in Outlook 2010 and 2013) or "Out of Office" (in Outlook 2016 and later).
- Check the box next to "Send automatic replies" (or "Automatically send replies to messages").
- Set the start and end times for your away message.
- Enter your away message in the "Automatic reply" (or "Out of Office reply") field.
- Click "OK" to save your changes.
Tips:
- You can set an away message for a specific period or for a specific time period.
- You can also set an away message for a specific calendar event, such as a vacation or a meeting.
- You can customize the away message to include your availability, contact information, or any other relevant details.
- Away messages are sent to all incoming emails, including emails from people outside your organization.
- You can also set an away message to be sent only to people outside your organization.
Example of an away message:
"Hello,
I am currently out of the office on vacation and will not be checking emails until [date]. If you have an urgent matter, please contact [name] at [phone number] or [email address].
Thank you for your understanding.
Best regards, [Your Name]"
Remember to set your away message accordingly to ensure that you don't miss any important emails or messages while you're away!