Backup all mails in outlook automatically

To backup all your emails in Outlook automatically, you can use the built-in feature in Outlook called "PST files" or use a third-party add-in. Here are the steps:

Method 1: Using PST files

1. Open Outlook and go to File > Options > Advanced.
2. Under the "Export" section, click on "Export" and select "Export to a file".
3. Choose "Personal Folders File (.pst)" as the file type.
4. Select the folders you want to backup (e.g., Inbox, Sent Items, etc.).
5. Choose a location to save the PST file and click "Export".
6. Outlook will create a PST file containing all the selected folders and emails.

Method 2: Using a third-party add-in

1. Install a third-party add-in like "Backup Outlook" or "Outlook Backup" from the Microsoft Store or a reputable software vendor.
2. Follow the add-in's instructions to configure the backup settings, such as selecting the folders to backup, the backup frequency, and the storage location.
3. The add-in will automatically backup your Outlook emails and folders to the specified location.

Tips and considerations

• PST files can become large and unwieldy if you have a large number of emails. Consider using a cloud-based backup service or a third-party add-in that allows you to backup to a cloud storage service like Google Drive or Dropbox.
• If you're using a third-party add-in, make sure to read the reviews and check the vendor's reputation before installing.
• PST files are not encrypted by default, so if you're concerned about data security, consider using a third-party add-in that offers encryption options.
• If you're using Outlook 2010 or later, you can also use the built-in "Archive" feature to automatically move older emails to an archive folder. This can help reduce the size of your PST file and make it easier to manage.

Automating the backup process

To automate the backup process, you can use the Windows Task Scheduler to schedule the backup to run at a specific time or interval. Here's how:

1. Open the Task Scheduler (you can search for it in the Start menu).
2. Create a new task and give it a name and description.
3. Set the trigger to "Daily" or "Weekly" depending on your preference.
4. Set the action to "Start a program" and enter the path to the Outlook executable (e.g., "C:\Program Files\Microsoft Office\Office16\OUTLOOK.EXE").
5. Add the following command-line arguments to the action: "/import" followed by the path to the PST file you want to backup.
6. Save the task and close the Task Scheduler.

This will automate the backup process and ensure that your Outlook emails are backed up regularly.