Best way to mail merge with gmail
Mailing merging with Gmail! There are a few ways to do it, and I'll outline the best methods for you:
Method 1: Using Gmail's built-in feature
Gmail has a built-in feature called "Canned Responses" (also known as "Templates") that allows you to create a template with placeholders for dynamic information. You can then use this template to send personalized emails to multiple recipients.
Here's how:
- Go to Gmail's settings (gear icon) > See all settings > Advanced.
- Scroll down to the "Canned responses" section and click on "Create new canned response."
- Write your email template, using placeholders for dynamic information (e.g., {{name}}, {{email}}, etc.).
- Save the template.
- To send a merged email, go to the "Compose" window, select the template from the dropdown menu, and fill in the placeholders with the relevant information.
Method 2: Using a third-party add-on
There are several third-party add-ons available that can help you mail merge with Gmail. Here are a few popular options:
- Gmail Mail Merge (Chrome extension): This add-on allows you to create a template with placeholders and then merge it with a CSV file or a Google Sheets document.
- Merge (Chrome extension): This add-on provides a simple way to merge emails using a template and a CSV file.
- G Suite Mail Merge (Chrome extension): This add-on is specifically designed for G Suite users and allows you to merge emails using a template and a Google Sheets document.
To use a third-party add-on:
- Install the add-on from the Chrome Web Store.
- Create a template with placeholders for dynamic information.
- Upload your CSV file or connect your Google Sheets document to the add-on.
- Use the add-on to merge the template with the data and send the emails.
Method 3: Using a script
If you're comfortable with coding, you can use a script to automate the mail merging process. Here's an example using Google Apps Script:
- Create a new script in your Gmail account by going to the "Triggers" page and clicking on "Create trigger."
- Write a script that uses the Gmail API to send emails with merged data. You can use a template and placeholders to insert dynamic information.
- Set up a trigger to run the script at regular intervals or manually.
Here's an example script:
function sendMergedEmails() {
var template = "Hello {{name}},\n\nThis is a test email.";
var data = [["John Doe", "[email protected]"], ["Jane Smith", "[email protected]"]];
var subject = "Test Email";
for (var i = 0; i < data.length; i++) {
var name = data[i][0];
var email = data[i][1];
var body = template.replace("{{name}}", name);
GmailApp.sendEmail(email, subject, body);
}
}
These are the best ways to mail merge with Gmail. Choose the method that works best for your needs!