Board meeting request mail format to shareholders

Here is a sample format for a board meeting request email to shareholders:

Subject: Notice of Upcoming Board Meeting

Dear [Shareholder's Name],

Re: Notice of Upcoming Board Meeting of [Company Name]

We are writing to inform you that the Board of Directors of [Company Name] will be holding a meeting on [Date of Meeting] at [Time of Meeting] at [Location of Meeting]. The purpose of the meeting is to discuss and consider various matters related to the company's business and operations.

The agenda for the meeting will include:

As a shareholder of the company, you are entitled to attend the meeting and participate in the discussion. However, please note that the meeting is open only to shareholders who are registered on the company's register of shareholders as of [date of record].

To attend the meeting, please RSVP by [RSVP deadline] to [contact person's name] at [contact person's email] or [contact person's phone number]. You will need to provide your name, shareholder ID, and the number of shares you hold.

If you are unable to attend the meeting in person, you may submit your questions and comments in writing to [contact person's name] at [contact person's email] or [contact person's phone number] by [deadline for written submissions]. We will do our best to address your questions and comments during the meeting or in a subsequent written response.

Please note that the company's proxy voting policy is available on our website at [website URL]. If you have any questions or concerns regarding the meeting or the company's proxy voting policy, please do not hesitate to contact us.

We look forward to seeing you at the meeting.

Sincerely,

[Your Name] [Your Title] [Company Name]

cc: [Board of Directors' Names]

Note: This is just a sample format and you should modify it according to your company's specific needs and requirements.