Body of the mail format sending quotation

Here is an example of a body of a mail format for sending a quotation:

Subject: Quotation for [Project/Service Name]

Dear [Client Name],

I hope this email finds you well. I am writing to provide a quotation for [Project/Service Name] as discussed during our meeting on [Date]. Below is a detailed breakdown of the services and costs associated with the project:

Services:

• [Service 1]: [Description] - $[Cost]
• [Service 2]: [Description] - $[Cost]
• [Service 3]: [Description] - $[Cost]

Total Cost: $[Total Cost]

Payment Terms:

• Payment is due within [Timeframe] days of receipt of the invoice.
• A deposit of [Deposit Amount] is required to secure the project, with the balance due upon completion.

Timeline:

• Project start date: [Start Date]
• Project completion date: [End Date]

Acceptance Criteria:

• The project will be considered complete when [Acceptance Criteria] are met.
• Any changes to the project scope or requirements will be discussed and agreed upon prior to commencement.

Warranty and Support:

• We provide a [Warranty Period] warranty on all work completed.
• Support is available during [Support Hours] for any questions or issues that may arise.

Acceptance:

• To confirm your acceptance of this quotation, please sign and return one copy of this email to us by [Deadline].

Contact Information:

• If you have any questions or concerns, please do not hesitate to contact us at [Your Email] or [Your Phone Number].

Thank you for considering our quotation. We look forward to the opportunity to work with you.

Best regards,

[Your Name] [Your Company Name] [Your Contact Information]

This is just an example, and you should adjust the format and content to fit your specific needs and requirements.