Bulk mail permit for non profit organization

A bulk mail permit is a permit issued by the United States Postal Service (USPS) that allows a non-profit organization to send large quantities of mail at a discounted rate. Here's a step-by-step guide to help you obtain a bulk mail permit for your non-profit organization:

Eligibility:

To be eligible for a bulk mail permit, your non-profit organization must:

  1. Be a 501(c)(3) organization, as recognized by the Internal Revenue Service (IRS).
  2. Have a valid Employer Identification Number (EIN).
  3. Be a registered charity with the IRS.

Application Process:

To apply for a bulk mail permit, follow these steps:

  1. Gather required documents:
    • IRS Form 990 or 990-EZ (most recent year's filing).
    • Proof of non-profit status (e.g., letter from the IRS or a state charity registration).
    • EIN.
  2. Complete the application:
    • Fill out USPS Form 3615, "Application for Bulk Mail Permit."
    • Provide the required information, including your organization's name, address, and EIN.
  3. Submit the application:
    • Mail the completed application to the USPS at the address listed on the form.
    • You can also submit the application online through the USPS website.

Fees:

There is a one-time application fee of $175, which is non-refundable. Additionally, you'll need to pay a permit fee, which varies depending on the type of permit you're applying for.

Types of Bulk Mail Permits:

The USPS offers several types of bulk mail permits, including:

  1. Standard Mail Permit: For non-profit organizations that send large quantities of standard mail (letters, flats, and parcels).
  2. Non-Profit Standard Mail Permit: For non-profit organizations that send large quantities of standard mail and want to take advantage of discounted rates.
  3. Periodicals Permit: For non-profit organizations that publish periodicals (e.g., newsletters, magazines).

Benefits:

A bulk mail permit can help your non-profit organization save money on postage costs. With a permit, you'll be able to:

  1. Send large quantities of mail at discounted rates.
  2. Use a unique permit number on your mailpieces.
  3. Take advantage of special handling and tracking services.

Additional Tips:

  1. Verify your permit: Once your application is approved, verify your permit number and ensure it's correct on all your mailpieces.
  2. Comply with USPS regulations: Familiarize yourself with USPS regulations and guidelines for bulk mail permits to avoid any issues or penalties.
  3. Keep your permit up to date: Renew your permit annually to avoid any disruptions to your mail services.

By following these steps and guidelines, you can obtain a bulk mail permit for your non-profit organization and take advantage of discounted postage rates.