Can 1099 and 1096 be folded and mailed

The IRS requires that certain forms, including the 1099-MISC and 1096, be mailed to recipients and filed with the IRS in a specific way. Here are some guidelines:

1099-MISC:

• The 1099-MISC form can be folded and mailed to recipients, but it's recommended to mail it in a sturdy envelope to prevent damage.
• The IRS recommends using a first-class mail permit or a certified mail permit to ensure delivery.
• You should keep a copy of the 1099-MISC form for your records.

1096:

• The 1096 form, also known as the "Annual Summary and Transmittal of U.S. Information Returns," is a summary form that accompanies multiple 1099-MISC forms.
• The 1096 form cannot be folded and mailed separately. Instead, it should be attached to the top of the first 1099-MISC form in the package.
• The entire package, including the 1096 form and the 1099-MISC forms, should be mailed to the IRS in a sturdy envelope.

Additional Tips:

• Make sure to use the correct postage and mailing address for the IRS.
• Use a secure and trackable mailing method, such as certified mail or a delivery confirmation service, to ensure that the forms are delivered to the IRS.
• Keep a record of the mailing, including the date mailed and the tracking number (if applicable).
• File the 1099-MISC and 1096 forms electronically if you have 250 or more forms to file. This can help reduce errors and ensure timely filing.

Remember to check the IRS website for specific guidelines and requirements for filing 1099-MISC and 1096 forms.