Can 1099 be mailed in regular envelope

According to the IRS, the 1099-MISC form can be mailed in a regular envelope, but there are some specific requirements to ensure timely and secure delivery:

  1. Use a secure envelope: Use a sturdy, secure envelope that can withstand handling and prevent tampering. You can use a plain white envelope or a pre-printed envelope specifically designed for 1099-MISC forms.
  2. Include the correct postage: Make sure to affix the correct postage to the envelope. The IRS recommends using a first-class mail stamp or a certified mail stamp, depending on the recipient's preference.
  3. Use a legible address: Ensure the recipient's address is legible and accurate. You can use a label or write the address by hand.
  4. Include a return address: Include your business's return address on the envelope, in case the recipient needs to contact you.
  5. Mail by January 31st: The IRS requires that 1099-MISC forms be mailed to recipients by January 31st of each year. Make sure to mail the forms well in advance of this deadline to ensure timely delivery.

Additionally, you may want to consider using a certified mail service, such as USPS Certified Mail, to provide proof of delivery and ensure the recipient receives the form.

It's also important to note that electronic filing is also an option for 1099-MISC forms. If you choose to file electronically, you can submit the forms to the IRS through the Electronic Filing System (EFS) or through a third-party provider.