Can an employer refuse to mail a w2

In general, employers are required to provide W-2 forms to their employees by January 31st of each year, as mandated by the Internal Revenue Service (IRS). However, there are some circumstances under which an employer might refuse to mail a W-2 form. Here are a few possible reasons:

  1. Employee's outstanding debt: If an employee owes the employer money, such as a debt or a loan, the employer might refuse to mail the W-2 until the debt is paid in full.
  2. Employee's failure to return company property: If an employee has not returned company property, such as a laptop or other equipment, the employer might refuse to mail the W-2 until the property is returned.
  3. Employee's failure to sign a release: In some cases, an employer might require an employee to sign a release or waiver before providing the W-2. If the employee refuses to sign the release, the employer might refuse to mail the W-2.
  4. Employee's failure to provide necessary information: If an employee fails to provide necessary information, such as their correct address or Social Security number, the employer might refuse to mail the W-2 until the information is corrected.

However, it's important to note that these reasons are not valid excuses for an employer to refuse to mail a W-2 form. The IRS requires employers to provide W-2 forms to their employees, and employers are subject to penalties if they fail to do so.

If an employer refuses to mail a W-2 form, the employee can:

  1. Contact the employer: Try to resolve the issue with the employer by explaining the importance of receiving the W-2 form and asking them to provide it.
  2. Contact the IRS: File a complaint with the IRS if the employer refuses to provide the W-2 form. The IRS can help resolve the issue and may impose penalties on the employer if they fail to comply with the law.
  3. Contact a tax professional: Consult with a tax professional or accountant who can help you navigate the situation and ensure you receive your W-2 form.

Remember, it's essential to keep a record of all correspondence with your employer and the IRS, including dates, times, and details of conversations. This can help you track the progress of your case and provide evidence if needed.