Can companies mail w2
Yes, companies can mail W-2 forms to their employees. In fact, it's a common practice for employers to mail W-2 forms to their employees by January 31st of each year, as required by the Internal Revenue Service (IRS).
Here are some details to keep in mind:
- Mailing deadline: Employers must mail W-2 forms to their employees by January 31st of each year. This deadline applies to both paper and electronic W-2 forms.
- Electronic W-2s: Employers can also provide W-2 forms electronically to their employees, as long as they meet certain requirements. This includes providing a secure online portal for employees to access their W-2 forms and obtaining their consent to receive electronic W-2s.
- Paper W-2s: Employers can also mail paper W-2 forms to their employees. In this case, they must ensure that the forms are mailed by January 31st and that employees receive them by February 15th.
- Employee consent: If an employer chooses to provide W-2 forms electronically, they must obtain the employee's consent to receive electronic W-2s. This can be done through a written agreement or an electronic consent form.
- Address changes: Employers should ensure that they have the correct mailing address for each employee. If an employee's address changes, the employer should update their records to ensure that the W-2 form is mailed to the correct address.
It's worth noting that employers may also need to file W-2 forms with the Social Security Administration (SSA) and the IRS. The deadline for filing W-2 forms with the SSA is January 31st, while the deadline for filing with the IRS is April 1st if filing on paper or March 31st if filing electronically.