Can i create rules in mail to prevent mixing contacts

Yes, you can create rules in Microsoft Outlook to prevent mixing contacts. Here are a few ways to do it:

Method 1: Using a Rule to Move Emails to a Specific Folder

1. Open Outlook and go to the "Home" tab in the ribbon.
2. Click on the "Rules" button in the "Move" group.
3. Click on "Manage Rules & Alerts" and then click on "New Rule".
4. Select "Start from a blank rule" and then click "Next".
5. Choose "move messages from someone to a folder" and click "Next".
6. Enter the name of the contact you want to exclude (or use the "Contacts" folder to select from your contacts list).
7. Choose the folder you want to move the emails to (e.g. a folder labeled "Work" or "Personal").
8. Click "Finish" to save the rule.

Method 2: Using a Rule to Delete or Archive Emails

1. Follow the same steps as above, but choose "delete it" or "move it to the specified folder" instead of "move it to a folder".
2. You can also use the "Archive" option to move the emails to your archive folder.

Method 3: Using a Rule to Forward Emails to a Different Account

1. If you have multiple email accounts set up in Outlook, you can create a rule to forward emails from a specific contact to a different account.
2. Follow the same steps as above, but choose "forward it to people or distribution list" and enter the email address of the account you want to forward the emails to.

Tips and Variations

• You can also use conditions such as "contains specific words" or "has attachment" to further refine your rule.
• If you want to prevent mixing contacts from multiple accounts, you can create a rule that checks the "From" field against a specific domain or email address.
• You can also use third-party add-ins or plugins to create more complex rules or automate tasks in Outlook.

By creating rules in Outlook, you can automate the process of managing your emails and prevent mixing contacts from different accounts or categories.