Can i mail merge word document with excel
Yes, you can mail merge a Word document with an Excel spreadsheet. Here's a step-by-step guide to help you do so:
Prerequisites:
- Microsoft Word (2010 or later) and Microsoft Excel (2010 or later) installed on your computer.
- The Excel spreadsheet should have the data you want to use for the mail merge.
- The Word document should be set up with merge fields where you want to insert the data from the Excel spreadsheet.
Step-by-Step Instructions:
- Open the Word document: Open the Word document you want to mail merge.
- Go to the "Mailings" tab: In the Word ribbon, click on the "Mailings" tab.
- Click on "Select Recipients": In the "Mailings" tab, click on the "Select Recipients" button in the "Start Mail Merge" group.
- Choose "Use an Existing List": In the "Select Recipients" dialog box, choose "Use an Existing List" and then click on "Excel Spreadsheet".
- Browse to your Excel file: Browse to the location of your Excel spreadsheet and select it.
- Choose the worksheet and range: In the "Select Table" dialog box, choose the worksheet and range that contains the data you want to use for the mail merge.
- Click "OK": Click "OK" to close the "Select Table" dialog box.
- Insert merge fields: In your Word document, place your cursor where you want to insert the data from the Excel spreadsheet. Then, click on the "Insert Merge Field" button in the "Write & Insert Fields" group.
- Choose the field: In the "Insert Merge Field" dialog box, choose the field you want to insert from the Excel spreadsheet.
- Repeat steps 8-9: Repeat steps 8-9 for each field you want to insert.
- Preview and edit: Preview your mail merge document to ensure everything looks correct. You can edit the document as needed.
- Finish the mail merge: Once you're satisfied with the mail merge, click on the "Finish & Merge" button in the "Finish" group.
- Choose the output: Choose whether you want to print the document, save it as a PDF, or send it as an email.
That's it! Your Word document should now be mail merged with the data from your Excel spreadsheet.