Can librarys send non profit mail

In the United States, libraries are generally considered to be non-profit organizations, and as such, they are eligible to send mail at non-profit rates. However, there are some specific requirements and considerations to keep in mind:

  1. Non-profit status: The library must be a 501(c)(3) organization, which is a type of non-profit organization recognized by the Internal Revenue Service (IRS). This means that the library must have been granted tax-exempt status by the IRS.
  2. USPS Non-Profit Mail: The United States Postal Service (USPS) offers a non-profit mail program for eligible non-profit organizations, including libraries. To qualify, the library must meet certain requirements, such as:
    • Being a 501(c)(3) organization
    • Having a valid Employer Identification Number (EIN)
    • Filing Form 990 with the IRS
    • Having a written policy governing the use of non-profit mail
  3. Application process: To participate in the USPS Non-Profit Mail program, the library must submit an application to the USPS. The application typically requires providing documentation, such as the library's 501(c)(3) determination letter, EIN, and Form 990.
  4. Mailpiece requirements: To qualify for non-profit mail rates, the library's mailpieces must meet specific requirements, such as:
    • Being sent to a specific audience (e.g., members, donors, or patrons)
    • Containing a clear and concise message
    • Not being used for commercial purposes
    • Meeting USPS regulations for content and design
  5. Discounts: Libraries that participate in the USPS Non-Profit Mail program may be eligible for discounts on postage rates, which can help reduce the cost of sending mail.

It's essential to note that each library's situation is unique, and the specific requirements and procedures may vary depending on the library's circumstances. I recommend consulting with the USPS or a qualified postal expert to determine the best approach for your library's non-profit mail needs.