Can you mail 1099 and 1096 together
Yes, you can mail the 1099 and 1096 forms together to the IRS. In fact, the IRS encourages filers to submit the 1096 transmittal form along with the 1099 forms to report the total amount of non-employee compensation paid to independent contractors.
Here are some guidelines to keep in mind:
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Use the correct mailing address: Make sure to use the correct mailing address for the IRS, which is: Internal Revenue Service Attn: 1099/1096 Forms 1111 Constitution Ave NW Washington, DC 20224-0002
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Use a single envelope: You can mail the 1096 transmittal form and the 1099 forms together in a single envelope. Make sure to include all the required information and attachments.
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Use the correct postage: Make sure to affix the correct postage to the envelope. The IRS recommends using a certified mail receipt to track the delivery of your forms.
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File electronically: If you have 250 or more 1099 forms to file, you are required to file electronically using the IRS's Business Master File (BMF) or the Fire File system. You can also file electronically if you prefer.
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Keep a copy: Keep a copy of the 1096 transmittal form and the 1099 forms for your records. You may need to provide these forms to the IRS or other government agencies in the future.
Remember to check the IRS website for any specific filing requirements or deadlines for the 1099 and 1096 forms.