Can you mail merge in outlook 2016

Outlook 2016 does not have a built-in mail merge feature like Microsoft Word or Excel. However, you can still use mail merge in Outlook 2016 using a third-party add-in or a workaround. Here are a few options:

Option 1: Use a third-party add-in

There are several third-party add-ins available that can help you perform mail merge in Outlook 2016. Some popular options include:

These add-ins can be downloaded and installed from the respective websites. Once installed, you can use them to create and send personalized emails using mail merge.

Option 2: Use a workaround

If you don't want to install a third-party add-in, you can use a workaround to achieve mail merge in Outlook 2016. Here's one way to do it:

  1. Create a new email message in Outlook 2016.
  2. Use the "Insert" menu to insert a table or a text box where you want to insert the merged data.
  3. Use the "Format Text" menu to format the text in the table or text box.
  4. Use the "Insert" menu to insert a field from your contact list or a custom field.
  5. Use the "Merge" feature in Microsoft Word to merge the data into the email message.

Here's a step-by-step guide to help you achieve this:

  1. Open Outlook 2016 and create a new email message.
  2. Click on the "Insert" menu and select "Table" or "Text Box" to insert a table or text box where you want to insert the merged data.
  3. Right-click on the table or text box and select "Format Text" to format the text.
  4. In the "Format Text" dialog box, select the font, font size, and other formatting options as needed.
  5. Click "OK" to close the "Format Text" dialog box.
  6. Click on the "Insert" menu and select "Field" to insert a field from your contact list or a custom field.
  7. In the "Insert Field" dialog box, select the field you want to insert (e.g., "First Name", "Last Name", etc.).
  8. Click "OK" to close the "Insert Field" dialog box.
  9. Use the "Merge" feature in Microsoft Word to merge the data into the email message.

To merge the data, follow these steps:

  1. Open Microsoft Word and create a new document.
  2. Click on the "Mailings" tab in the ribbon.
  3. Click on the "Select Recipients" button and select the contact list or custom field you created in Outlook 2016.
  4. Click on the "Merge" button to merge the data into the email message.
  5. Review the merged email message to ensure it looks as expected.
  6. Send the email message to the recipients.

Note that this workaround requires you to have Microsoft Word installed on your computer and to have a basic understanding of mail merge in Word.