Can you mail merge in outlook 2016
Outlook 2016 does not have a built-in mail merge feature like Microsoft Word or Excel. However, you can still use mail merge in Outlook 2016 using a third-party add-in or a workaround. Here are a few options:
Option 1: Use a third-party add-in
There are several third-party add-ins available that can help you perform mail merge in Outlook 2016. Some popular options include:
- Mail Merge for Outlook (by Add-in Express)
- Outlook Mail Merge (by OutlookTools)
- Merge for Outlook (by MergeSoft)
These add-ins can be downloaded and installed from the respective websites. Once installed, you can use them to create and send personalized emails using mail merge.
Option 2: Use a workaround
If you don't want to install a third-party add-in, you can use a workaround to achieve mail merge in Outlook 2016. Here's one way to do it:
- Create a new email message in Outlook 2016.
- Use the "Insert" menu to insert a table or a text box where you want to insert the merged data.
- Use the "Format Text" menu to format the text in the table or text box.
- Use the "Insert" menu to insert a field from your contact list or a custom field.
- Use the "Merge" feature in Microsoft Word to merge the data into the email message.
Here's a step-by-step guide to help you achieve this:
- Open Outlook 2016 and create a new email message.
- Click on the "Insert" menu and select "Table" or "Text Box" to insert a table or text box where you want to insert the merged data.
- Right-click on the table or text box and select "Format Text" to format the text.
- In the "Format Text" dialog box, select the font, font size, and other formatting options as needed.
- Click "OK" to close the "Format Text" dialog box.
- Click on the "Insert" menu and select "Field" to insert a field from your contact list or a custom field.
- In the "Insert Field" dialog box, select the field you want to insert (e.g., "First Name", "Last Name", etc.).
- Click "OK" to close the "Insert Field" dialog box.
- Use the "Merge" feature in Microsoft Word to merge the data into the email message.
To merge the data, follow these steps:
- Open Microsoft Word and create a new document.
- Click on the "Mailings" tab in the ribbon.
- Click on the "Select Recipients" button and select the contact list or custom field you created in Outlook 2016.
- Click on the "Merge" button to merge the data into the email message.
- Review the merged email message to ensure it looks as expected.
- Send the email message to the recipients.
Note that this workaround requires you to have Microsoft Word installed on your computer and to have a basic understanding of mail merge in Word.