Canby webster email format

The Canby-Webster email format is a widely used format for writing formal business emails. It is named after the authors of the book "The Elements of Style," William Strunk Jr. and E.B. White, who advocated for a clear and concise writing style.

The Canby-Webster format is characterized by the following features:

  1. Date: The email should include the date in the format "Month Day, Year" (e.g., "February 22, 2023").
  2. Recipient's name and title: The recipient's name and title should be included in the salutation, followed by a colon (e.g., "Dear Mr. John Smith:").
  3. Clear and concise subject line: The subject line should be brief and to the point, summarizing the purpose of the email (e.g., "Request for Meeting on Project XYZ").
  4. Formal greeting: The greeting should be formal and polite, using phrases such as "Dear [Name]" or "Hello [Name]".
  5. Body of the email: The body of the email should be clear, concise, and well-organized, with a single main idea or purpose.
  6. Signature: The signature should include the sender's name, title, company, and contact information (e.g., email address and phone number).
  7. Closing: The closing should be formal and polite, using phrases such as "Best regards" or "Sincerely".

Here is an example of an email written in the Canby-Webster format:

Subject: Request for Meeting on Project XYZ

February 22, 2023

Dear Mr. John Smith:

I hope this email finds you well. I am writing to request a meeting to discuss the progress of Project XYZ. As you know, the project is nearing its deadline, and I would like to touch base with you to ensure that we are on track to meet our goals.

Would you be available to meet on Friday, March 3rd at 2 PM? If this time does not work for you, please let me know and I will work with you to schedule an alternative time.

Thank you for your time and consideration.

Best regards,

[Your Name] [Your Title] [Your Company] [Your Email Address] [Your Phone Number]

Remember to customize the format to fit your specific needs and audience, and to proofread your email carefully before sending it.