Cancellation mail formats

Here are some common formats for cancellation mail:

Format 1: Simple Cancellation Notice

[Your Company Logo] [Your Company Name] [Date]

[Customer Name] [Customer Address]

Dear [Customer Name],

This is to inform you that we have cancelled your [service/product] effective [date of cancellation]. The reason for cancellation is [briefly mention the reason].

If you have any questions or concerns, please feel free to contact us at [your contact information].

Sincerely,

[Your Name] [Your Title]

Format 2: Cancellation Notice with Refund

[Your Company Logo] [Your Company Name] [Date]

[Customer Name] [Customer Address]

Dear [Customer Name],

This is to inform you that we have cancelled your [service/product] effective [date of cancellation]. The reason for cancellation is [briefly mention the reason].

As per our terms and conditions, you are entitled to a refund of [amount] which will be processed within [timeframe]. If you have any questions or concerns, please feel free to contact us at [your contact information].

Sincerely,

[Your Name] [Your Title]

Format 3: Cancellation Notice with Alternative Arrangements

[Your Company Logo] [Your Company Name] [Date]

[Customer Name] [Customer Address]

Dear [Customer Name],

This is to inform you that we have cancelled your [service/product] effective [date of cancellation]. The reason for cancellation is [briefly mention the reason].

However, we are pleased to offer you an alternative [service/product] at a discounted rate of [amount]. If you are interested, please contact us at [your contact information] to discuss the details.

Sincerely,

[Your Name] [Your Title]

Format 4: Cancellation Notice with Apology

[Your Company Logo] [Your Company Name] [Date]

[Customer Name] [Customer Address]

Dear [Customer Name],

We are writing to inform you that we have cancelled your [service/product] effective [date of cancellation]. We apologize for any inconvenience this may cause and regret that we are unable to continue providing the service/product.

If you have any questions or concerns, please feel free to contact us at [your contact information]. We appreciate your understanding and hope to have the opportunity to serve you in the future.

Sincerely,

[Your Name] [Your Title]

Remember to customize the format according to your company's specific needs and circumstances. It's also important to ensure that the cancellation notice is clear, concise, and compliant with any relevant laws or regulations.