Candidate rejection email template

Here is a template for a candidate rejection email:

Subject: Update on Your Job Application

Dear [Candidate Name],

I wanted to personally reach out to you regarding the status of your application for the [Job Title] position at [Company Name]. We appreciate the time and effort you took to apply for this role and to interview with our team.

After careful consideration, I regret to inform you that we will not be moving forward with your application at this time. Please know that this decision is in no way a reflection on your skills or qualifications, but rather a result of the highly competitive nature of the hiring process.

We were impressed by your [insert something you liked about the candidate, e.g. "background in [industry/field]" or "enthusiasm for [specific skill or technology]"]. However, we have decided to pursue other candidates whose skills and experience are a better fit for the needs of our team at this time.

I want to thank you again for your interest in [Company Name] and for taking the time to interview with us. We appreciate your consideration and wish you the best of luck in your job search.

If you have any questions or would like feedback on your application, please don't hesitate to reach out to me directly. We are always looking for talented individuals to join our team and would be happy to keep your application on file for future opportunities.

Best regards,

[Your Name] [Your Title] [Company Name]

Some tips to keep in mind when writing a candidate rejection email:

• Be prompt: Try to respond to candidates as soon as possible after making a decision.
• Be clear: Make it clear that the candidate is not being selected for the position.
• Be respectful: Avoid being harsh or dismissive, and try to be kind and professional.
• Provide feedback: Consider offering feedback or suggestions for improvement, if you feel it would be helpful to the candidate.
• Keep it concise: Try to keep the email brief and to the point.
• Proofread: Make sure to proofread the email for spelling and grammar errors before sending it.

Here is an example of a more detailed rejection email that provides feedback:

Subject: Update on Your Job Application

Dear [Candidate Name],

I wanted to personally reach out to you regarding the status of your application for the [Job Title] position at [Company Name]. We appreciate the time and effort you took to apply for this role and to interview with our team.

After careful consideration, I regret to inform you that we will not be moving forward with your application at this time. While you have a strong background in [industry/field], we are looking for a candidate with more experience in [specific area of expertise]. Additionally, we were looking for someone with a stronger understanding of [specific skill or technology].

I want to emphasize that this decision is in no way a reflection on your skills or qualifications, but rather a result of the highly competitive nature of the hiring process. We were impressed by your [insert something you liked about the candidate, e.g. "background in [industry/field]" or "enthusiasm for [specific skill or technology]"].

If you have any questions or would like feedback on your application, please don't hesitate to reach out to me directly. We appreciate your consideration and wish you the best of luck in your job search.

Best regards,

[Your Name] [Your Title] [Company Name]