Categorize emails in outlook 2013

Outlook 2013 allows you to categorize emails using folders, which can help you organize and prioritize your messages. Here's how to categorize emails in Outlook 2013:

Method 1: Using the Categorize Button

  1. Open Outlook 2013 and select the email you want to categorize.
  2. Click on the "Home" tab in the ribbon.
  3. Click on the "Categorize" button in the "Tags" group.
  4. Select a category from the drop-down menu. You can choose from the default categories (e.g., "Work", "Personal", "Urgent") or create your own custom categories.
  5. Click "OK" to apply the category to the email.

Method 2: Using the Quick Steps Feature

  1. Open Outlook 2013 and select the email you want to categorize.
  2. Click on the "Home" tab in the ribbon.
  3. Click on the "Quick Steps" button in the "Tags" group.
  4. Select a pre-defined quick step that includes a category (e.g., "Work: Urgent").
  5. Click "Apply" to apply the quick step to the email.

Method 3: Using the Right-Click Menu

  1. Open Outlook 2013 and select the email you want to categorize.
  2. Right-click on the email and select "Categorize".
  3. Select a category from the drop-down menu.
  4. Click "OK" to apply the category to the email.

Viewing Categorized Emails

To view categorized emails in Outlook 2013, you can use the "Folder" view or the "Category" view:

  1. Go to the "Folder" view by clicking on the "Folder" button in the "Navigation Pane".
  2. Expand the "Categories" folder to view all categorized emails.
  3. Click on a category to view all emails that belong to that category.

Alternatively, you can use the "Category" view by:

  1. Going to the "View" tab in the ribbon.
  2. Clicking on the "View Settings" button.
  3. Selecting "Category" from the "Current View" dropdown menu.
  4. Clicking "OK" to apply the view.

By categorizing your emails in Outlook 2013, you can quickly find and prioritize important messages, and keep your inbox organized.