Circling back on email

The art of circling back on email!

Circling back on email means sending a follow-up message to someone who has not responded to your initial email. This can be a polite and professional way to reiterate your request, provide additional information, or simply check in to see if the recipient has had a chance to review your message.

Here are some tips for circling back on email:

  1. Wait a reasonable amount of time: Before sending a follow-up email, wait at least 3-5 business days to allow the recipient sufficient time to respond.
  2. Keep it brief: Your follow-up email should be concise and to the point. Avoid repeating everything you said in your initial email.
  3. Use a clear subject line: Make sure your follow-up email has a clear and descriptive subject line that indicates it's a follow-up to your previous email.
  4. Reference the original email: Start your follow-up email by referencing the original email and the specific request or question you had.
  5. Add value: Consider adding new information or insights to your follow-up email to make it more valuable to the recipient.
  6. Don't be too aggressive: Avoid sending multiple follow-up emails in a short period. This can come across as pushy or annoying.
  7. Use a polite tone: Keep your tone polite and professional, even if you're following up on a request that's been ignored.

Here's an example of a well-crafted follow-up email:

Subject: Follow-up on Request for Meeting

Hi [Recipient's Name],

I hope this email finds you well. I wanted to follow up on my email from [Date] regarding a meeting to discuss [Topic]. I understand you may be busy, but I wanted to reiterate the importance of this meeting and see if we can schedule a time that works for you.

If you're available, I'd appreciate it if you could let me know a few dates and times that work for you. If not, I completely understand and we can schedule an alternative time.

Looking forward to hearing back from you.

Best regards, [Your Name]

Remember, circling back on email is a normal part of communication, and it's okay to follow up on a request that's been ignored. Just be sure to do it in a polite and professional manner.