Create a mail list in outlook
Here's a step-by-step guide to creating a mail list in Outlook:
Method 1: Create a Distribution List
- Open Outlook and go to the "Contacts" folder.
- Click on the "Home" tab in the ribbon.
- Click on the "New Contact Group" button in the "New" group.
- Enter a name for your distribution list in the "Name" field.
- Click on the "Add Members" button.
- Select the contacts you want to add to the list from your contacts folder or search for them using the "Find" feature.
- Click "OK" to add the members to the list.
- Click "OK" again to create the distribution list.
Method 2: Create a Mail List using a CSV File
- Open Outlook and go to the "Contacts" folder.
- Click on the "Home" tab in the ribbon.
- Click on the "Import/Export" button in the "Move" group.
- Select "Export to a file" and choose "Comma Separated Values (Windows)" as the file format.
- Select the contacts you want to export and click "Export".
- Save the file as a CSV file (e.g., "mail_list.csv").
- Open the CSV file in a text editor (e.g., Notepad) and add the email addresses of the contacts you want to add to the list, one per line.
- Save the changes to the CSV file.
- Go back to Outlook and click on the "Home" tab in the ribbon.
- Click on the "New Contact Group" button in the "New" group.
- Enter a name for your distribution list in the "Name" field.
- Click on the "Add Members" button.
- Select "From Outlook Contacts" and then "Import from Text File".
- Browse to the CSV file you created and select it.
- Click "OK" to add the members to the list.
- Click "OK" again to create the distribution list.
Tips and Variations
- You can also create a distribution list by copying and pasting a list of email addresses from another program or document into the "Add Members" dialog box.
- To add a distribution list to your Outlook contacts, right-click on the list and select "Add to Contacts".
- To send an email to a distribution list, simply address the email to the list name (e.g., "mail_list").
- You can also use the "BCC" field to send an email to a distribution list without revealing the email addresses of the recipients.