Create mail rules in outlook
Here's a step-by-step guide on how to create mail rules in Outlook:
Method 1: Using the Outlook Web App
- Log in to your Outlook account using the web app.
- Click on the gear icon in the top right corner and select "View all Outlook settings".
- Scroll down to the "Mail" section and click on "Rules".
- Click on the "New rule" button.
- Select the condition you want to apply to the rule, such as "From" or "Subject".
- Enter the specific criteria for the condition, such as a specific sender or subject line.
- Choose the action you want to take when the condition is met, such as "Move to folder" or "Delete".
- Click "Save" to save the rule.
Method 2: Using the Outlook Desktop App
- Open the Outlook desktop app.
- Click on the "File" menu and select "Manage Rules & Alerts".
- Click on the "New Rule" button.
- Select the condition you want to apply to the rule, such as "From" or "Subject".
- Enter the specific criteria for the condition, such as a specific sender or subject line.
- Choose the action you want to take when the condition is met, such as "Move to folder" or "Delete".
- Click "OK" to save the rule.
Common Mail Rule Examples
- Move all emails from a specific sender to a specific folder:
- Condition: From
- Criteria: Specific sender (e.g. [email protected])
- Action: Move to folder
- Folder: Specific folder (e.g. "John's emails")
- Delete all emails with a specific subject line:
- Condition: Subject
- Criteria: Specific subject line (e.g. "Spam email")
- Action: Delete
- Forward all emails from a specific sender to another email address:
- Condition: From
- Criteria: Specific sender (e.g. [email protected])
- Action: Forward
- To: Specific email address (e.g. [email protected])
- Move all emails with a specific attachment to a specific folder:
- Condition: Has attachment
- Criteria: Specific attachment type (e.g..pdf)
- Action: Move to folder
- Folder: Specific folder (e.g. "PDF files")
Tips and Tricks
- You can create multiple rules to apply to different conditions and actions.
- You can also create rules that apply to specific folders or categories.
- Make sure to test your rules by sending a test email to yourself to ensure they are working as expected.
- You can also use the "Stop processing more rules" option to prevent subsequent rules from being applied to an email.