Create mail rules in outlook

Here's a step-by-step guide on how to create mail rules in Outlook:

Method 1: Using the Outlook Web App

  1. Log in to your Outlook account using the web app.
  2. Click on the gear icon in the top right corner and select "View all Outlook settings".
  3. Scroll down to the "Mail" section and click on "Rules".
  4. Click on the "New rule" button.
  5. Select the condition you want to apply to the rule, such as "From" or "Subject".
  6. Enter the specific criteria for the condition, such as a specific sender or subject line.
  7. Choose the action you want to take when the condition is met, such as "Move to folder" or "Delete".
  8. Click "Save" to save the rule.

Method 2: Using the Outlook Desktop App

  1. Open the Outlook desktop app.
  2. Click on the "File" menu and select "Manage Rules & Alerts".
  3. Click on the "New Rule" button.
  4. Select the condition you want to apply to the rule, such as "From" or "Subject".
  5. Enter the specific criteria for the condition, such as a specific sender or subject line.
  6. Choose the action you want to take when the condition is met, such as "Move to folder" or "Delete".
  7. Click "OK" to save the rule.

Common Mail Rule Examples

  1. Move all emails from a specific sender to a specific folder:
    • Condition: From
    • Criteria: Specific sender (e.g. [email protected])
    • Action: Move to folder
    • Folder: Specific folder (e.g. "John's emails")
  2. Delete all emails with a specific subject line:
    • Condition: Subject
    • Criteria: Specific subject line (e.g. "Spam email")
    • Action: Delete
  3. Forward all emails from a specific sender to another email address:
  4. Move all emails with a specific attachment to a specific folder:
    • Condition: Has attachment
    • Criteria: Specific attachment type (e.g..pdf)
    • Action: Move to folder
    • Folder: Specific folder (e.g. "PDF files")

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